Renter’s FAQ

Renter’s FAQ

Q: Do I need security for my event?
A: While security is generally not required (unless it is deemed a requirement of the Saskatchewan Liquor and Gaming Authority (SLGA) for some events where liquor is served), renters will want to ensure they have proper security and/or supervision where needed. Renters are required to provide adequate supervision and/or security shall be provided by the renter to insure that no unauthorized person enters the building and that the premises are vacated by the agreed upon time and that the facility is totally secure at the conclusion of the activity. The renter assumes full responsibility for the conduct and well-being of participants and spectators and financial responsibility for damage and/or loss of equipment and/or of repair of damage to the facility.

Q: Do I need my own liability insurance or is our event covered under the Town?
A: Your event, participants and personal property are not covered under the Town. When it comes to events, especially where liquor is served, single event liability insurance can be purchased at a reasonable cost from nearly any insurance agency.  The renter assumes full responsibility for the conduct and well-being of participants and spectators and financial responsibility for damage and/or loss of equipment and/or of repair of damage to the facility. The renter shall be responsible for obtaining third party liability insurance and indemnify and save harmless the Town of Naicam from all liabilities, damages, costs, claims, suits, or actions arising out of: a. Any damage to the property howsoever occasioned by the use and occupation of the premises; or b. Any injury to any person(s) including death resulting at any time there from, occurring in or about the premises or any part thereof or resulting from the use and occupation of the premises during the term of this Agreement from any cause whatsoever.

Q: Do I need a food service permit for my event?
A:. If food is being cooked or served from the kitchen, a valid permit/license from Saskatchewan Health is required in most cases. Please contact the Health Region at (306) 655-4605 or phioc@saskatoonhealthregion.ca for details. It is the renter’s responsibility to ensure all necessary permits have been obtained. In some cases, a permit is not needed. It is up to the renter to contact the Health Region to investigate this for their event.

Q: Do I need a liquor permit to serve alcohol at my event even I’m not charging for it?
A:  If liquor is being served at the event, a valid permit/license from Saskatchewan Liquor and Gaming Authority (SLGA) is required. Please contact the SLGA at 1-800-667-7565 or SOP@slga.gov.sk.ca for details. It is the renter’s responsibility to ensure all necessary permits have been obtained. Homemade liquor or alcohol CANNOT be served at any event, regardless of if you have a liquor permit.

Q: What else am I responsible for when it comes to Town of Naicam licensing and permits?
A: If a vendor or contractor is hired to provide services at an event including catering, bartending, event planning, entertainment (DJ), etc. it is the renter’s responsibility to ensure the vendor has obtained a business license to conduct business or provide services in the Town of Naicam. In the event a vendor provides services unlicensed in the Town, the business license fee for the vendor may be deducted from the renter’s deposit or billed to the renter.

Q: What if our event left a big mess or caused damage?
A: If a renter causes damage or leaves a mess that requires extra cleaning by our staff, the extra cleaning is charged out at a rate of $50/hour and billed to the renter, and any damage is charged to the renter at the actual cost of the repairs. If a damage deposit was provided the fees would first be deducted from the deposit and any extra costs billed out. Where possible the renter is provided the opportunity to correct any cleaning deficiencies to be reinspected by town staff before cleaning is completed and billed out.

Q: Can I use floor wax for dancing at our event?
A: No, floor wax may not be used in any Town facility.

Q: Where we can put decorations?
A: Objects may only be affixed to the walls/ceilings/floors only in the designated places using materials that will not damage finishes, or remove paint (tape is not permitted).

Q: What about throwing confetti or glitter in celebration?
A: Use of confetti or the like is not permitted either inside or outside the Facility.

Q: Is anything provided for our use in the kitchen?
A: The town provides coffee urns, water jugs and general cleaning supplies (garbage bags, tea towels, dish cloths, dish soap, pot scrubbers, etc.). The renter must provide all other supplies as might be needed (tablecloths, tableware ware, cutlery, jiggers, etc.).

Q: How many people does the facility seat?
A: The Hall and the Mezzanine can set approximately 120 people banquet style and 150 set up theatre style (just chairs no tables). We’re working on some diagrams and photos to aid you in planning your event to ensure  adequate seating arrangements can be made. We have 23 tables and 153 chairs.